Spring cleaning your human resources
As I spring cleaned my house this weekend I started thinking about what a good idea it is to also spring clean in your HR services. I don’t mean out with the old personnel and in with the new, but a spring cleaning of your policies, practices and procedures, so that you not only start 2011 with a positive, clear frame of mind, but that everything on file is current. Taking care of any loose ends can also help avoid any unexpected surprises in the months ahead.
Reconciling vacation is a vital task that can save both time and money in the future. We recommend you issue a letter or email outlining how many vacation days each employee has left from 2010, their new annual vacation entitlement and their total number of vacation days for 2011. The email or letter should be signed, dated and filed away in the employee’s file in a secure location.
Too much vacation sitting on the books can sometimes be tricky, and by implementing this simple practice you are avoiding this potentially costly situation as much as possible.
Reviewing your employee handbook
Your employee handbook should be considered a live document. In order for it to remain current and relevant we recommend you conduct a thorough annual review of its contents.
What sort of things should you be looking for? Primarily you want to keep an eye out for polices or procedures that no longer align with your organizational culture or perhaps others that are simply not being followed.
It’s also a great time to implement any new procedures that may have occurred during the past 12 months such as a pet policy, a change in office hours or a new dress code and to provide a list of the year’s stat holidays. Try to avoid making continual changes throughout the year unless they are critical, instead leaving changes to be done in an annual review.
Take a look at the year ahead to see who has significant anniversaries coming up (1yr, 5yrs, etc.) so that you can plan your budget accordingly and mark the dates in your calendar so as to not forget.
These are our recommendations. Did we miss any out? What are you doing as part of your office spring clean?